Date of Request
29/12/2025
Request
Dear Freedom of Information Team,
Freedom of Information Act 2000 request
Please provide all information held relating to the establishment of a four-year replacement cycle for officer response vehicles.
This request includes, but is not limited to, any document, report, business case, policy paper, committee paper, meeting minutes, decision notice, email, or other recorded information that first established, approved, or formalised a four-year replacement cycle for officer response vehicles.
Please also provide the date on which the decision to adopt a four-year replacement cycle was taken, and identify the committee, board, or individual officer responsible for approving that decision.
Please confirm whether any documented policy, decision, or replacement rule existed prior to 2010 that set a fixed replacement cycle, including a four-year cycle, for officer vehicles. If such documentation exists, please provide copies.
A Senior Management Board paper dated 7 December 2015 states that officer response vehicles “have been replaced every four years”. Please provide the documentary evidence that was relied upon to support this statement at the time it was made.
Please also confirm whether the four-year replacement cycle for responding officers’ vehicles was first introduced through the Fleet Strategy approved in 2016, or whether it was based on an earlier documented decision. If it was based on an earlier decision, please provide the relevant document.
If no documents exist that pre-date the period 2014 to 2016 which establish or approve a four-year replacement cycle for officer response vehicles, please confirm this explicitly.
Kind regards,
Response
Good Afternoon,
Thank you for your request for information, which has been received by Hereford and Worcester Fire and Rescue Service (the Service) and considered under the Freedom of Information Act (FOIA) 2000.
The Service can confirm that the information that you have requested is partially held and is as as below:
- Please provide all information held relating to the establishment of a four-year replacement cycle for officer response vehicles.
- Please also provide the date on which the decision to adopt a four-year replacement cycle was taken, and identify the committee, board, or individual officer responsible for approving that decision.
Please see the attached 2016 Fleet Strategy, which was approved at the Policy and Resources Committee Meeting held on 21st September 2016. This confirms the proposal to have a four-year replacement cycle for officer response vehicles. Details of that meeting can be found at this link: CMIS > Meetings.
- Please confirm whether any documented policy, decision, or replacement rule existed prior to 2010 that set a fixed replacement cycle, including a four-year cycle, for officer vehicles. If such documentation exists, please provide copies.
This information is not held.
- A Senior Management Board paper dated 7 December 2015 states that officer response vehicles “have been replaced every four years”. Please provide the documentary evidence that was relied upon to support this statement at the time it was made.
This information is not held.
- Please also confirm whether the four-year replacement cycle for responding officers’ vehicles was first introduced through the Fleet Strategy approved in 2016, or whether it was based on an earlier documented decision. If it was based on an earlier decision, please provide the relevant document.
This information is not held.
- If no documents exist that pre-date the period 2014 to 2016 which establish or approve a four-year replacement cycle for officer response vehicles, please confirm this explicitly.
This information is not held.
If you have any questions regarding your request, please contact Information Governance on tel: 0345 122 4454 or by e-mail at informationrequests@hwfire.org.uk. In any such communication please include the reference number assigned (see Subject).
Should you have any queries regarding the management of your request and wish to make either a complaint or request a review of the information disclosed to you, please do so by using Hereford & Worcester Fire and Rescue Service’s complaints system: Comments and Complaints. This must be done within 40 working days of our response to your request. After this date and in line with ICO guidance the Service is not obliged to provide an internal review of your request.
If you are not satisfied with the outcome of the internal review, you may appeal the decision by contacting the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, SK9 5AF, Tel: 0303 123 1113 (alternatively 01625 545745) or E-mail: casework@ico.org.uk.
Further information on Hereford & Worcester Fire and Rescue Service may be viewed at the Service’s website: www.hwfire.org.uk
Thank you for your request for information.
Kind regards,
Information Governance Team